Privacy Policy
Introduction
Technēa Consulting Ltd is committed to protecting personal data and handling it lawfully and transparently.
This Privacy Policy explains how we collect, use and safeguard personal information when you visit our website or engage with us professionally. It sets out your rights under UK data protection law and how to contact us.
Where we process personal data on behalf of client institutions under contract, those organisations remain the Data Controller and provide their own privacy information.
1. Who We Are
Technēa Consulting Ltd is a private limited company registered in Northern Ireland.
Company number: NI733460
Registered office: Legal & Financial House, 137 York Road, Belfast, BT15 3GZ
ICO registration number: ZC010040
Technēa Consulting Ltd is registered with the Information Commissioner’s Office as a Data Controller under registration number ZC010040.
For personal data collected through this website, Technēa Consulting Ltd acts as the Data Controller.
2. Scope of This Policy
This notice applies to:
- Visitors to www.technea.co.uk
- Individuals who contact us via website forms
- Newsletter subscribers
- Individuals who book meetings
- Blog commenters
It does not apply to personal data processed under client contracts where we act as a Data Processor.
3. Personal Data We Collect
We collect only data necessary for legitimate business purposes.
Depending on how you interact with us, we may collect:
- Name
- Email address
- Telephone number
- Organisation and job title
- Message content
- Information you choose to provide
We do not collect CVs through this website.
This website is intended for professional users aged 18 and over. We do not knowingly collect data from children.
4. How Data Is Collected
Personal data is collected:
- Through website contact forms
- Via newsletter subscription forms
- Through meeting booking tools
- When comments are submitted on blog posts
- Through cookies and analytics tools
Website forms are managed via WordPress (Fluent Forms plugin). Submissions are stored within our secure hosting environment and transmitted to Microsoft 365 email.
5. Lawful Bases for Processing
We rely on the following lawful bases under UK GDPR:
- Consent – for newsletter and marketing communications
- Contract – where processing is necessary to take steps prior to, or perform, a contract
- Legitimate Interests – to respond to enquiries and operate our business
- Legal Obligation – where required by law
You may withdraw consent for marketing at any time.
6. How We Use Personal Data
We use personal data to:
- Respond to enquiries
- Arrange consultations or meetings
- Provide requested services or information
- Send communications where consent has been given
- Maintain business and financial records
- Improve website functionality
- Protect the security of our website
We do not sell personal data.
We do not use automated decision-making or profiling.
7. Processing on Behalf of Clients
In the course of consultancy services, Technēa Consulting Ltd may process personal data on behalf of client institutions.
In such cases:
- The client organisation remains the Data Controller
- We act as Data Processor under written contract
- Processing is carried out strictly in accordance with documented instructions
- Appropriate safeguards are applied
Client-specific privacy notices govern that processing.
8. Where your data is sent
Personal data may be shared where necessary with:
- Website hosting providers
- Microsoft 365 (email and cloud services)
- Website plugin or analytics providers
- Future email marketing platforms
- Professional advisers
- Regulatory or law enforcement authorities where required
All service providers are required to process data securely and in accordance with applicable data protection law.
9. International Transfers
Most data is stored within the UK or European Economic Area.
Where limited data is processed outside the UK, appropriate safeguards are implemented, such as:
- UK International Data Transfer Agreements
- UK Addendum to EU Standard Contractual Clauses
- Adequacy decisions recognised by the UK Government
10. Data Retention
We retain personal data only for as long as necessary.
Typical retention periods are:
- General enquiries: up to 24 months
- Newsletter subscribers: until unsubscribe (reviewed periodically)
- Website form entries: up to 12 months
- Client contact records: 6 years after contract completion
- Financial records: 6 years
Data may be retained longer where required by law or for the establishment or defence of legal claims.
11. Data Security
We implement appropriate technical and organisational measures to protect personal data, including:
- Secure hosting infrastructure
- SSL encryption (HTTPS)
- Password protection and multi-factor authentication
- Controlled access to systems
- Secure Microsoft 365 cloud services
While no system can guarantee absolute security, reasonable measures are in place to safeguard data against unauthorised access, loss or misuse.
12. Cookies and Analytics
This website uses essential cookies required for operation.
We may use analytics tools to understand website usage and improve performance. Where non-essential cookies are used, consent is obtained through our cookie banner.
Further information is provided in our Cookie Policy.
13. Your Rights
Under UK GDPR, you have the right to:
- Access personal data we hold about you
- Request correction of inaccurate data
- Request erasure where applicable
- Restrict or object to processing
- Withdraw consent for marketing
- Request data portability (where applicable)
Requests should be sent to:
We will respond within one month, subject to lawful exceptions.
14. Complaints
If you are dissatisfied with how we handle your personal data, please contact us first at:
You also have the right to lodge a complaint with the Information Commissioner’s Office:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
www.ico.org.uk
15. Updates to This Policy
This Privacy Policy may be updated to reflect changes in law or business practice. The latest version will always be published on this website.